Volunteer Commitments

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Volunteering Overview / Commitment Form

Each family is required to read the Volunteer Overview and return a signed Commitment Form before the first swim meet of the year. You can access the overview and commitment form by clicking here.

 

Volunteering Instructions

To sign up for volunteering shifts you can log into Volunteer Spot. Here, you can view all volunteering opportunities and sign up for all required positions & key responsibilities throughout the season.

 

Thanks for all your support. The success of our Swim Club depends on the work of volunteers like you!

At any given time during a swim meet there will be a minimum of 40 parent volunteers working to keep the meet running efficiently. It is normal that during any given day of a meet, 3 shifts of volunteers will come and go. That means 120 parents must give of themselves to share the load. These numbers escalate during major meets. Your Marlin is committed to their success … are you?


Here’s a list of the key positions and a brief summary of the roles played. The number in brackets indicates the average number at a typical meet.


WANT TO LEARN?

Contact our Vice President here: vicepresident@pocomarlins.com Information is available to learn each of these roles. Some are simply learned on the job, some have classroom style clinics plus practice with experienced officials to gain confidence.


MEET MANAGER (1)
Organizes the meet, sends and receives entry data, organizes the facility and various work parties to ensure all is ready to go. Normally solicits the senior key officials. On the day of the meet, plays troubleshooter in all areas.


REFEREE (1)
The referee has final authority over all matters pertaining to the competition. Approves and assigns duties to various officials, ensures the rules are enforced, makes decisions on placing, times, etc. which are referred from the office, maintains the meet tempo, oversees the start and finish of each race. It is becoming more common for there to be 2 referees, a Session Ref. who blows the whistle, and a Backup Ref. who handles the problems. This is done to ensure there are fewer delays in the meet’s progress.


STARTER (1)
The starter has full control of the competitors from the time the Referee turns the race over. Starts the race, may recall or disqualify swimmers.


CLERK OF THE COURSE (1)
Organizes and hands cards to swimmers. Calls swimmers for their events. Has full authority over swimmers in the marshaling area, may disqualify swimmers, may re-seed or reorganize heats.


MARSHALS (3-5)
Assists the Clerk of the Course in maintaining an organized flow of swimmers forward to the starting blocks. Normally there are 6-8 heats of swimmers being marshaled at any one time.


ANNOUNCER (1)
Assists the Clerk of the Course by calling events. Assists the Referee by calling for officials, making announcements.


STROKE AND TURN JUDGES (6)
Observes and judges the swimmers’ legality during the full race. Is familiar with the rules of swimming. Will disqualify swimmers for infractions and notify the swimmer and/or coach of same.


CHIEF TIMER (1)
Is responsible for the availability, accuracy and signing in and out of the stopwatches. Takes the time of the 1st place finisher during each heat. Observes all timers and recorders and signals the referee should problems occur.


ASSISTANT CHIEF TIMER (1)
Assists the Chief Timer, takes the time of the 2nd place finisher in each heat.


LANE TIMERS & RECORDERS (3) PER LANE
triggers a plunger at the end of the race, records the times from the timers, if applicable and hands the card to the runners Also a great position to enjoy a front row seat to the races!


PLACE JUDGES (3) PER SIDE OF THE POOL
Observe and record the order of finish for each race. Turns the results over to the runner.


RUNNER (2-3)
“Runs” from the place judges to the recorders, picking up the slips and cards, and delivering them to the “office”.

 

OFFICE TEAM (5-6)
Receives the race data from the runner. Sorts the data, compares to data from timing system. In “ties”, refers to the Referee for a decision on placing. Verifies the data from the computer. Prints and publishes the results.

Meet Volunteers​ Roles

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